6 Reasons Vancouver Law Firms Trust Local Transcription Services
Inaccurate transcripts of court proceedings in Vancouver can lead to gross miscarriage of justice and delays. That’s why Vancouver law firms hire authorized court transcriptionistsfrom local transcription services to prevent these delays. Learn about the reasons here.
The rising number of legal cases in Canada means more pressure on the legal system.
For instance, there were 668,896 criminal cases resolved in total from 2021/2022 to 2023/2024 in Canada. There were other cases as well, across labor arbitration, bankruptcy, and personal injury. The same is true for Vancouver.
All of these cases relied on legal professionals like reporters andauthorized court transcriptionists to record and transcribe the proceedings.
The recorded or transcribed proceedings were then utilized by the attorneys and judges to make arguments and pronounce their judgments. But that’s not all. Transcription services help attorneys from Vancouver law firms in many other ways.
Let’s explore them below.
Why Do Law Firms in Vancouver Rely on Transcription Services?
Legal firms trust transcription services in Vancouver for various reasons, as seen below:
1. Accuracy
Accuracy is the first reason that Vancouver law firms trust authorized court transcriptionists. These professionals are highly trained to precisely note down the court proceedings from audio or video samples.
They also format the transcripts by adding details like speaker identification, timestamps, and all verbal and non-verbal cues. Local transcription services also have detailed knowledge about the various laws in Vancouver’s legal system.
This knowledge helps them refine their transcripts further and add annotations if required.
2. Compliance
Canadian law states that all legal proceedings must be documented without any exceptions. This includes both printed and electronic documents, which should also not be tampered with in any way.
Tampering with the transcripts can lead to a 14-year indictment period, as per the Criminal Code (R.S.C., 1985, c. C-46).
That’s where authorized court transcriptionists come in. They accurately transcribe the proceedings and document them securely. Vancouver law firms can then download the files from the server or request them for the same.
3. Technological Advancements and Security
Legal transcription services also use various technological tools to ensure complete accuracy. These include AI-enabled voice-to-text tools and encrypted cloud platforms.
The transcriptionists use AI-enabled voice-to-text tools to convert the audio files to written text documents. They simply upload the files onto the software, which then lets them get:
i) Accurate records of client meetings
ii) Editable, searchable transcripts
iii) Summaries of lengthy transcript sections
iv) Transcribe video or audio evidence to allow for annotation and easy presentation of transcripts in court
Some software tools also let the authorized court transcriptionists submit their formatting guidelines and turnaround timelines.
The encrypted cloud platforms ensure that not everyone can access the transcripts without prior access. So, the software tools ensure data privacy.
See also: How a WorkCover Lawyer Helps Resolve Claim Disputes
4. Wide Variety of Legal Proceedings Covered
Local legal transcription services in Vancouver provide services for a wide variety of legal proceedings, such as:
i) police statements
ii) corporate and board meetings
iii) tribunal proceedings
iv) court trials and hearings
They record the following aspects in these hearings:
| Legal Proceeding | What Is Transcribed |
| Police interviews | Dialogues and interactions between the accused, police personnel, and lawyers with verbal cues |
| Corporate and board meetings | Statements made by the board members regarding policy changes, changes in the board, and other matters discussed |
| Tribunal proceedings | Statements made by the parties involved in the matter and those of the panel making the decision |
| Court trials and hearings | Testimony of the witnesses, statements of the accused, arguments of the attorneys, and rulings of the judges |
Table 1: What Legal Transcription Services Transcribe in Vancouver Court Proceedings
This wide array of services ensures that law firms can hire these authorized court transcriptionists for many legal proceedings.
5. Streamlining Court Proceedings & Appeals
Not all cases are resolved within a day, as some of them can take months. This timeline means that it’s perfectly natural for the attorneys and judges to forget the previous proceedings. In these instances, they can rely on the transcripts to refresh their memories.
The attorneys and judges can refer to the exact statements made at a particular time in the transcripts due to the timestamps.
These transcripts can also be used to file appeals for people who are unhappy with the previous rulings. The attorneys can search for the required paragraphs easily without spending hours listening to the audio or video samples.
Attorneys, judges, and other legal professionals rely on these details to accurately understand the case.
6. Quick Turnaround Capabilities Due To Familiarity
Hiring local transcription services in Vancouver also ensures that law firms don’t have to wait long to receive the transcripts. These local transcription firms offer same-day and next-day deliveries or similarly quick turnaround timelines, for an extra fee.
These timelines prevent miscarriage of justice or a delay in resolving cases. Additionally, since the local transcription services deal with law firms frequently, they offer 24×7 availability and consistently high-quality transcripts.
The Last Word
Hiring local authorized court transcriptionists helps Vancouver law firms in multiple ways. Some other additional advantages are that the documented transcripts can help summer interns at law firms learn faster.
These professionals can refer to the transcripts to get an idea about framing arguments and other legal aspects. Hiring certified transcription services also helps the law firms save money, due to the packages offered.
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